We have decided to try holding a virtual meeting using the popular Zoom app. The meeting will be held on Saturday April 18th, 2020 at 10.00 a.m. This meeting will only be open to Scribbler’s members but if it is successful and we have to continue meeting this way for the foreseeable future, then we will enable guests to join us us well, just as they do usually when we meet at the Eau Gallie library.
It would be a good idea to have the app downloaded before the meeting. You can download it to a phone, tablet, laptop or computer and you can get the free app from the Google and Apple stores. On a computer, just search for it. You need to download the video conferencing version. Here is a link to a useful and user-friendly web site on how to join a Zoom meeting https://www.howtogeek.com/662339/how-to-join-a-zoom-meeting/ as there is more than one way. There are hundreds of other tutorials if you don’t like this one. Just search for ‘how to join a Zoom meeting.’ You can watch videos (including on YouTube) or read documentation, including PDF files.
Here is the Zoom web site if you feel confident to go ahead and sign in, create an account and get your software https://zoom.us/ Your page should look like this:
You will receive an email on Saturday morning at 09.45 a.m. inviting you to the meeting. It will contain a link. Clicking the link will take you into the meeting. You may need to allow your device to use your microphone and camera. You may also need to adjust your volume and you will get an opportunity to test the sound level, at the beginning.
We have sent an email out to all members asking you to let Elayne (Secretary) know if you want to read. She will then give the final list (by Friday night) to Kit (President) so that he can determine the running order of the meeting. Kit will host/chair the meeting so he will instruct everyone when it is their turn to speak – both to read and to comment.
Zoom states that the allowed meeting time is 40 minutes but we are finding that this is not necessarily the case and they let the meeting run on. However, just to be on the safe side, we will plan a strategy for what to do should the meeting end after forty minutes (Kit will see the warning on his screen), which will most likely be that we wait a few minutes and then go back in on the same link (or Kit may have to send you a new one by email).
We need three readers for 40 minutes but we need to have more on standby because we hope the meeting can last for the usual time of an hour and forty five minutes.
Feel free to arm yourself with all of your customary food and drink so that we can enjoy the virtual experience of sharing nibbles and coffee, as we normally do.
If you have any questions about this meeting and specifically about Zoom, then please email Elayne. Otherwise we look forward to seeing you all on Saturday at 10.00 a.m.